UMD University of Minnesota Duluth
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   "How To" Guide for entering campus events

Get your programs on the UMD Calendar of Events

The UMD Calendar Events is primarily used for events that are on campus and open to the public. UMD "campus only" events are listed on occasion.

1) Go to UMD Homepage on your browser (Netscape, Explorer, Firefox, etc. Note: if one doesn't work, try another. Different machines and versions of the browsers behave differently.)
* Click on "Calendars" and then "UMD Events Calendar"
* Or type in http://www.d.umn.edu/calendar/thisweek.cgi
* Before you enter events, look at all views (day, week, and month) to become familiar with the program. The week view is the one used most often.

2) Click on "Manage" in upper-left
* Login as "umdevents"
To get the password contact: Cheryl Reitan, email creitan@d.umn.edu, 726-8996,
Andrew Manteuffel, email amanteuf@d.umn.edu, 726-6927,
or the University Relation office 726-7110, 726-7771.

3) Once logged in, click on "add" in the upper-right
* Click on the type of event you wish to add (I.e. "Film" or "Special Events")

4) Add information about the event
* The "short title" is important because it will show on all views of the calendar (month, week, day). Don't use all caps. THE TITLE SHOULD BE TWO OR THREE WORDS! If it is long, it skews the page view.
* Fill in all other information (date, location, title, contact number, etc.)
* Take out the "Scheduler" information in the "who to contact" area and put your own information in its place. Add at least a phone and an e-mail address. A web site and fax are optional.

5) Once all the information has been added, click on "Preview" at the bottom of the screen
* Make sure the information is correct and free of spelling mistakes. Click on "Yes" to add the event
* Make sure that the next screen has a note on it saying "Addition of new document successful"
* For multiple listings, use the "repeat event selection" feature or the "add date" option on the preview page. After you add one event, you can also copy the event in the modify mode.

* If You Wish to Modify an Existing Event
1) Click on "View" and "day" in the upper-left. It is tricky to grab the "day" so keep at it.
2) Go to the day of the event
* Once the event is on the screen, click on the "Pencil Icon" to modify information or the "Copy Page" icon to copy for another similar date. Follow same steps as when adding new events
* To completely cancel the event, use the "Eraser Icon" or to cancel the event by adding a line that says "Event Cancelled," use the "X Icon."

For assistance or information, contact Cheryl Reitan
Cheryl Riana Reitan
218-726-8996, creitan@d.umn.edu
Publications Director, University of Minnesota Duluth
315 Darland, 1049 University Drive, Duluth, MN 55812